Department of Food and Supplies

Functions:

This branch deals with the implementation of Public Distribution System/ Targeted Public Distribution System as per the GOI guidelines and Atta Dal Scheme as the directions of the State Government. Important policies dealt in this branch are allotment of licenses for running fair price shops, allocations of foodgrains & levy sugar under TPDS & Atta Dal Scheme, printing of ration cards & related forms, fixing stock limits for essential commodities and fixing norms for regular checking’s of ration depots. This branch also deals with the demands of riot victims relating to PDS, transfer of FPS license in the name legal heir of the deceased licenses and complaints regarding functioning of ration depots.

Vigilance committee has been constituted at the village/block level sub divisional level and the district level to monitor the functioning of public distribution system. Fair price shops are allotted through committees headed by deputy directors comprising also of the local MLA and district controller.

Subsidies

Subsidized food grains are allocated by the Government of India to be disbursed to the below Poverty line (BPL) Antodaya AAY and above Poverty line populations (APL).

Targeted Public Distribution Scheme

Food Distribution branch deals with the implementation of Public Distribution System/ Targeted Public Distribution System as per the GOI guidelines and Atta Dal Scheme as the directions of the State Government. Important policies dealt in this branch are allotment of licenses for running fair price shops, allocations of foodgrains & levy sugar under TPDS & Atta Dal Scheme, printing of ration cards & related forms, fixing stock limits for essential commodities and fixing norms for regular checking’s of ration depots. This branch also deals with the demands of riot victims relating to PDS, transfer of FPS license in the name legal heir of the deceased licenses and complaints regarding functioning of ration depots.

Atta Dal scheme

State Government had launched Atta Dal Scheme w.e.f. 15.08.2007. Under this scheme, 14.51 lakh beneficiary families (6222335 unit) are being distributed Wheat & Dals at subsidized rates. Wheat is being distributed at the scale of 5 kg per member to a maximum of 25 kg per family @ Rs. 4.00 per kg.Three varieties of Dals i.e. Dal Chana, Moong whole & Urd whole are being distributed at the scale of 0.5 kg per member to a maximum of 2.5 kg per family @ Rs. 20.00 per kg. During the year 2008-09, 187430.81 MT wheat and 50098.626 MT Dals were distributed under this scheme. 2.39 MT wheat was procured & stored during the RMS 2009-10, for this scheme. State Government has made a provision of Rs 300 crores for this scheme, in the budget estimates for the current season.

Apart from Atta Dal Scheme, families belonging to the BPL, AAY & APL categories of the State were distributed 110320 MT, 49940 MT & 368766 MT, wheat under the TPDS.

Kerosene oil and sugar

Quotas are also distributed amongst the consumer

Kerosene Oil
Rate	Rs. 9.20 -9.75 per ltr.
Allocation	19489	MT per month	= 25043 KL


Levy Sugar
Rate	Rs. 13.50 per kg
Allocation	Normal monthly quota		1385.0	MT
	Quota for BSF		124.0	MT
	Quota for CRPF		19.2	MT

Norms for checking

Monthly checking norms (details attached) have been fixed for all the field officers/ officials, to monitor the functioning of ration depots in order to ensure that all the beneficiary families get their due foodgrains at the rate fixed by the Government, as per their entitlement.

Subject: Regular inspection/checking of Fair Price Shops.

Officer/official designation	No. of fair price shops to be inspected			Remarks
Officer/official designation	Rural	Urban	Total	Remarks
D.D (Field)	3	3	6	These Checking’s be conducted in different districts a checking’s be conducted from the checking’s conducted subordinate staff as super inspection. In addition to this, 10 checking’s reports conducted by subordinate staff be checked / attested and sent to H.O. that these are conducted as per norms.
D.F.S.C	2	2	4	2 checking’s be conducted from the checking’s conducted by subordinate staff as super inspection.
F.S.O	5	3	8	4 checking’s be conducted from the checking’s conducted by subordinate staff as super inspection.
A.F.S.O	5	3	5	4 checking’s be conducted from the checking’s conducted by subordinate staff as super inspection
Inspector Grade-I	3	2	5
Inspector Grade-II	3	2	5

Refer to H.O. Memo No. 2FD (3)(143)-2007/369 dated 09-02-2007 on the subject cited above.

The following amendments are made in monthly norms regarding checking/inspection of Fair price shops in respect of above referred letter.

1. These checking’s may be made as per directions issued vide H.O Memo No. 2FD (143) -08/441-442 dated 08.02.2008.

2. A checking register be made available at every fair price shop and inspecting officer/official will make an entry in this register.

3. This is again made clear that if there is no rural/ urban fair price shop under the jurisdiction of the official, then that official will conduct checking’s of rural/ urban shops falling under his jurisdiction as per norms.

4. During procurement season, 50% checking’s be conducted as per norms.

5. In case of less checking’s/ discrepancies found in first attempt in the checking, a warning is issued and in case of second attempt, show cause notice and in case of third attempt, charge sheet will be served. These three attempts will be counted in one year.

6. In order to bring transparency, a different fair price shop checking’s being conducted every month.

7. It should be ensured that the reports of checking’s conducted during any month will be sent to H.O in the prescribe Performa sent vide memo No. 2 FD (143)-08/2137-38 dated 10-9-07 upto 10^th of next month. The information not sent in prescribe Performa will not be accepted.

8. Action will be initiated against the concerned official in case checking reports are not received within the stipulated time.

9. Any 10 checking reports can be called in H.O. from amongst the total checking’s conducted every month.

10. In case of any relaxation required for any official, prior permission may be taken while mentioning the reasons behind.

Subject: - Checking’s of depots-guidelines for awarding punishment.

Please reference this Department memo no. 1/37/84- FD-1/ dated 9-12-1984, on the subject cited above.

The examination of various reports regarding checking’s of depots has revealed the following type of guidelines: -

(A)

i. Duplicate/ fictitious entries involving distribution of essential Commodities weighing 20 Kg. in aggregate in excess/short.

ii. In case of Kerosene oil 50 liters or above found short/ excess.

(B)

On Physical verification of stocks of essential commodities at depot found

i. In excess to the extent of 10 Kg. or above in aggregate;

ii. In case of kerosene oil 25 liters or above in excess

iii. Essential commodities found shorts to the extent of 20 Kg. or above in aggregate;

iv. In case of kerosene oil 50 liters. Found less(it tantamount to wrong maintenance of accounts)

(C)

Serious irregularities regarding maintenance of accounts against instructions of competent authority and irregularities relating to weight and quantity of essential commodities less than the limit at ‘A’ and ‘B’ above and subject to limits prescribed at D( ) and (iv) below: -

i. Short weightment/ measurement;

ii. Fair Price Shops on being found release consecutively on three occasions during working hours;

(D)

i. All essential commodities covered under PDS not being kept in stock;

ii. Boards regarding stocks/ rates etc. not found displayed.

iii. Irregularities regarding mal- distribution of essential commodities upto 5 kg. in aggregate or 20 liters in case of kerosene oil;

iv. Excess in stock of essential commodities upto 2 kg. in aggregate on 5 liters in case of kerosene oil;

v. Minor irregularities regarding quality of essential commodities;

(E)

Other minor unintentional lapses.

The punishment awarded for similar offences has various widely. It is essential to follow a uniform and national area for awarding punishment to all the depots in the state. For this purpose, the following guidelines should be kept in view: -

i. For offences at categories ‘A and B’ above, depot may be cancelled, full security of the depot holder may be forfeited and prosecution may be launched after departmental proceedings in case charges are established.

ii. In the cases of offences at category ‘C’ above, depot may be cancelled and security of the depot holder may be forfeited.

iii. For offences at category ‘D’ full security or part thereof depot holder other than Co-operative Societies may be forfeited and in the cases of Cop-operative Societies warning may be issued.

iv. For offences at category ‘E’, warning may be issued to depot holder including Co-operative Societies.

Procedure for obtaining the Ration Card and form.

1.   Application must be in form D.I. In rural areas application form is to be attested by Nambardar    or Punch or Surpanch and in urban areas the application is to be attested by M.C. / MLA or any Gazetted officer.
2.    Surrender or Deletion Certificate must be attached with the application form.
or in the absence of Surrender / Deletion the Stamp paper of worth Rs. 3/- that the application do not have any Ration card in the state of Punjab or any where in India, and that is to be attested by the executor Magistrate.
3.   Two Passport size photographs of applicant and his/her family members is to be attached along with the application form.
4.    Ration Card is to be issued for five years i.e. the periodicity of the renewal is five years.

5. In case Ration card is lost or damaged a duplicate ration card is to be procured after depositing a fee of Rs. 5/- in the Govt. Head.
6. In case of, adding additional member in ration card birth certificate or surrender or deletion certificate is required along with the application form.

7. In case, the death of a family member card holder is to require to produce a copy of certificate, along with the revised application form for the deletion of the name of the said deceased family member.

Download the Application for "Ration Card"

Manual and Reports

1. Model citizen charter for targeted Public Distribution.
2. Atta Dal Policy
3. Ration Cards (BPL and AAY)
4. Atta dal Beneficiary
5. Flour Mills earmarked for making Fortified Atta
6. Fair Price Shops
7. Kerosene Wholesalers/ Retailer
8. The Edible Oil Packaging (Regulation) Order, 1998
9. Punjab Public Distribution System (Licensing and Control)
10. Punjab Hoarding and Profiteering Order, 1977
11. Policy Regarding Fortified Atta
12. Stock and sale registered of essential commodities maintain at the fair price shop.